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Billing with EDI

Overview

Add convenience and efficiency to your business using Electronic Data Interchange (EDI). With electronic billing using EDI, business data in a standardized format is exchanged between business computer systems.

EDI replaces paper-intensive functions with efficient electronic transactions and eliminates the need for printing and mailing business information. By using standard formats and languages, the computerized data can be electronically transmitted between two companies and interpreted automatically.

Benefits

EDI is more efficient than manual billing. Benefits to your company will:

  • Eliminate late fees due to mail delivery
  • Unify data and bill processing formats
  • Improve reporting and auditing methods
  • Improve error detection
  • Access billing and energy use information more quickly and easily
  • Perform budget and trend analysis in a historical database with no data entry or paperwork required
  • Upload information directly into accounting systems
  • Reduce paper consumption, postage and associated costs
Please note: Your business will no longer receive a paper bill when you enroll in EDI billing.

How EDI works

If your business is EDI-enabled, has access to a Value Added Network (VAN) and complies with TECO's EDI standards as specified in the Implementation Guide, you can receive your TECO billing information electronically. You can pay your bill using any of our convenient payment options, including automatic electronic payments which will reduce paperwork and increase efficiency for your business.

To ensure a smooth transition to EDI Billing, you will work closely with a TECO representative and test selected accounts. Once the testing has been completed to your satisfaction and all aspects of the EDI transactions have been completed, you will have a choice of which accounts you want on EDI. These accounts will be added to EDI and you will no longer receive a paper bill. Because TECO transmits your bill via EDI on the same day that your bill would typically be prepared, you have the information immediately. After reviewing the EDI billing transmissions, your accounting department can make payment electronically through your bank or using one of the other payment options available to you.

Getting Started

We’re ready to work with you! Please contact our Business & Industry team at 866-TECO-BIZ
(866-832-6249), weekdays from 8 a.m. to 5 p.m. Did you know EDI requires special hardware and software? Please visit the American National Standards Institute to learn more.

Electronic Data Interchange Implementation Guidelines
Please download our Utility Industry Group-compliant EDI 810 version 4010 guidelines for your use in implementing EDI.

Download EDI Implementation Guide. PDF Icon

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